To promote healthy lifestyles in St. Joseph County through the prevention and reduction of overweight and obesity in adults and children.
Participation in ROC is open to any organization or individual interested in promoting healthy lifestyles through the prevention and reduction of overweight and obesity in St. Joseph County. Members are asked to respectfully commit their time and expertise to further the vision and mission of ROC and abide by its operating principles. Members come from several types of organizations, although membership is not exclusive to these organizations: Community-based organizations, Social service agencies, Civic and Volunteer groups, Healthcare professionals, Local government agencies, Schools, Media, Business community, Youth-serving organizations, Religious or fraternal organizations, and Other organizations involved in reducing obesity and overweight through fitness, nutrition, education, outreach, treatment, or healthcare. Members acknowledge that, for the initiative to succeed and to achieve its stated mission and goals, ROC must have the commitments and active participation from its Members.
II: STRUCTURE & GOVERNANCE
ROC consists of an Advisory Board, Steering Committee, Core Members (including Action Teams necessary to support its work and its mission), and Associate Members.
A. Advisory Board
The Advisory Board consists of visible and active leaders in the St. Joseph County community who have an interest in the prevention of obesity and overweight.
Advisory Board Membership Requirements include:
The Steering Committee and Core Members will nominate up to ten (10) names. The Steering Committee will vote on them and the top five (5) vote recipients will be approached to join the Advisory Board. Should any of the top five (5) be unwilling/unable to join, the next one (1) through five (5) will be approached to join the Board.
The five (5) members will agree to participate for one year. At the end of each annual term, new and existing names will be brought to the Steering Committee for voting.
If an Advisory Board member needs to terminate their status, written notice should be sent to the ROC Coordinator 30 days in advance (if possible, emergencies notwithstanding). The Steering Committee and Core Members would then nominate a replacement(s) and vote to approve/disapprove that nominee.
B. Steering Committee
The Steering Committee consists of the St. Joseph County Health Department Director of Health Education and ROC Coordinator, plus up to six (6) additional Members.
Steering Committee Requirements include:
The eight members will agree to participate for one year. At the end of each annual term, Core Members will offer the names of interested individuals and a completed application for consideration in the Steering Committee. The ROC Coordinator and Director of Health Education will evaluate the applications and select up to six (6) names for participation in the Steering Committee. Incumbent Steering Committee members interested in continued involvement may reapply at the end of each one year term.
If a Steering Committee member needs to terminate their status, written notice should be sent to the ROC Coordinator 30 days in advance (if possible, emergencies notwithstanding). The Steering Committee would then nominate a replacement(s) and vote to approve/disapprove that nominee.
If a Steering Committee member misses more than three (3) consecutive meetings, he/she will be asked to reassess their commitment to ROC and may expect to potentially relinquish his/her Steering Committee position.
C. Core Members
Core Members consist of those organizations and individuals who commit to upholding the requirements of Core Members. In addition, ROC has a Core Membership Agreement that must be filled out by all members.
Core Membership Requirements include:
Core Membership may be terminated at any time upon written notice to the ROC Coordinator.
If a Core Member misses more than three (3) consecutive meetings, he/she will be asked to reassess their commitment to ROC and may expect to potentially relinquish his/her Core Member position.
C.1. Action Teams
The Core Members and their Action Teams represent the workforce of ROC. Action Teams are not permanent, but rather action-oriented teams that are developed in association with a ROC sponsored event, initiative, campaign, or outreach topic.
Action Teams have a point person and communicate separately from the standing ROC meetings. Regular updates are provided to Core Members during standing ROC meetings. These Teams will change as goals and projects are accomplished and new ones are set by ROC.
Members are encouraged to participate in at least one Action Team during the course of their one-year term.
D. Associate Members
Associate Members consist of those interested organizations and individuals who cannot commit to the requirements of full Members but participate to the extent possible in ROC meetings and sponsored activities.
Associate Membership Requirements include:
IV: DECISION MAKING
All decisions, at all levels of membership, will be made by consensus whenever possible in order to encourage the opinions of everyone to be heard and discussed. Steering Committee Members will make decisions on the basis of consensus only, including the decision to cast a tie-breaking vote. Core Members will have one vote. Steering Committee Members, also being Core Members, maintain their Core Member voting privileges. Associate Members do not have voting privileges.
Should full consensus not be achieved, each of the Members will vote:
In the latter case, discussion will ensue and the decision restructured in an attempt to reach consensus. If consensus cannot be reached, a vote will be taken on the restructured decision and simple majority will rule.
If Core Members find themselves in a tie when voting on an issue, the Steering Committee will have the authority to cast a single tie-breaking vote, to be reached by consensus.
V: RESPONSIBILITY TO CONSTITUENTS
ROC is responsible for ensuring that all sponsored events, activities or communications are accessible, user-friendly, inclusive, safe, and support community health improvement.
VI: PROMOTION OF THE COALITION
Any written communication or print media referencing ROC, its membership, or its work, must be reviewed by the Steering Committee and any appropriate Action Team prior to publication.